Under direction of the Director of Special Events, the Special Events Manager (SEM) is responsible for all aspects of small event planning, execution, and follow up including managing budgets and associated financial transactions. Develop and maintain cooperative working relationships and consult with development officers, academic leadership, and colleagues across campus, including faculty, deans, as well as other internal constituents such as those in Facilities and Catering. The SEM is responsible for independently formulating and executing a detailed action plan for each event to ensure that it achieves the defined goals and objectives.
This position reports to the Director of Special Events.
Knowledge, Skills and Abilities:
Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
· Demonstrated ability to work independently and as an integral part of a team; to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment in a fast paced, dynamic, deadline driven environment in an organized and professional manner.
· Proven project management and special event coordination experience, with an accurate and thorough approach to detail
· Excellent people skills; poised manner; ability to exercise discretionary judgment and professionally handle sensitive situations
· Demonstrated ability to communicate clearly, diplomatically, and effectively, and maintain a positive outlook while meeting multiple deadlines
· Demonstrated proficiency with a multitude of technology platforms; Zoom, Microsoft Office Suite (Microsoft Word, Excel, Outlook, and PowerPoint), relational databases, and web-based tools for the generation of correspondence, reports, spreadsheets, and forms
· Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results · Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness, and honesty despite internal and external pressures.
· Frequently perform desk-based computer tasks, use telephone, and handwriting.
· Occasional lifting/carrying of loads weighing up to 30 pounds
· Demonstrated ability to maintain confidentiality and to manage confidential and sensitive information in an appropriate manner
· Ability to work a normal workday/week and continue into the evening prior to event or setup and
execute and event after hours during the week and/or followed by working long hours on weekend on event day.
· Education: Bachelor’s degree (or equivalent experience) in a related field plus a minimum of three years of experience in events management, fundraising, development, public relations, or a related field.
· Experience: 3 years event related experience, preferably in higher education environment.
List comments regarding work hours:8 AM-5 PM, Mon-Fri; may work some evenings and weekends.