Reporting to the Assistant Vice President for Finance, the Accounts Payable Administrator/Supervisor manages and supervises the Accounts Payable (AP) area of the University Financial Services & Treasury department. The position includes customer vendor relations and the administration of the Accounts Payable staff, which handles all disbursements. The AP Supervisor is expected to conduct themselves in a manner befitting of the University’s professional conduct standards, working efficiently in a multi-faceted and dynamic work environment. The duties of an Accounts Payable Supervisor include addressing internal controls that mitigates inappropriate use of funds and complies with various policies and regulations. It supports the allocation of resources in order to process disbursements of University funds. One of the main objectives is to provide management support for all payments of the University’s funds including, but not limited to: vendor payments, employee reimbursements, student tuition refunds, other auxiliary vendor payments and medical center payments and refunds. This position will also monitor and provide support to ensure that all departmental priorities, accounting and reporting requirements and deadlines are being met. This position is also responsible for working collaboratively with various offices that includes Procurement, Auxiliary Enterprises, support departments and the Colleges. The AP Supervisor will work closely with outside vendors, organizations, employees, and agencies, as appropriate.
Knowledge, Skills and Abilities:
Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
1. Must have solid accounting knowledge, including accounts payable knowledge.
2. Strong interpersonal skills for interacting with vendors, clients, and executive management.
3. Ability to organize, plan, direct and make sound judgment decisions.
4. Skill with automated accounting systems. Computer literate with knowledge of spreadsheet and other accounting software applications. Knowledge with Banner system is a plus.
5. Excellent oral and written communication skills for communicating with support personnel and management.
6. Good presentation skills for educating internal clients on accounts payable.
-Bachelor’s degree in accounting or related field is preferred or equivalent combination of education and experience.
-Three to five years of progressive experience in an educational institution with special concentration on accounts payable is required. Two years of which were as a lead or supervisor level is preferred. Experience in higher education and/or health sciences, or a similar organization with demonstrated managerial skills in finance, business operations, accounting management, process improvement, computer systems, and other business applications systems is a plus and is preferred. Experience working with generally accepted accounting principles.
List comments regarding work hours:
Monday – Friday 8:00 am – 5:00 pmAdditional time as needed